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Financial Operations Specialist, Remote

Stay In The Game is looking for a Financial Operations Specialist to join our team.

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Financial Operations Specialist, Remote

August 2023 | Job Listing

POSITION SUMMARY:

If you want to be a part of a growing business that is looking to revolutionize the workplace, keep reading!

You can influence the success of two companies – Stay In The Game and Executive Financial Enterprises. Stay In The Game is working to solve an important social need to see educated and motivated women more adequately represented in the corporate world. By offering flexible and remote work options, women with extensive experience and advanced degrees no longer have to struggle to re-enter the workforce because of employment gaps on resumes. Stay In The Game’s strategic objective is to employ, empower, and support women who have been out of the workforce.

Executive Financial Enterprises, Inc. is a business process outsourcing company.

About the role

We are seeking a detail-oriented and adaptable individual to join our team as a Financial Operations Specialist. This role involves a unique blend of financial analysis, accounting tasks, and operational responsibilities. The ideal candidate will have a solid foundation in finance and accounting, combined with a strong aptitude for handling various operational processes efficiently. The position requires meticulous attention to detail, analytical thinking, and effective communication skills to ensure accurate financial reporting and smooth operational workflows.

Financial Operations Specialist, Remote

Responsibilities

  • Conduct a thorough "Match and Review" process of the previous day’s journal entries to ensure data accuracy and integrity across financial records.
  • Approve PIF (Payment in Full) and SIF (Settlement in Full) letters, validating completeness and compliance.
  • Audit and remittance of attorney remittances and record financial transactions.
  • Handle weekly commission transfers, ensuring timely and accurate disbursement.
  • Facilitate commission transfers from clients to operating accounts.
  • Monitor and process wire transfers, including verifying bank transactions.
  • Finalize remittance reports for the previous month, ensuring completeness and accuracy.
  • Maintain comprehensive remittance backup records.
  • Execute payments following established procedures.
  • Review and audit chargebacks, ensuring proper documentation and resolution.
  • Manage petty cash transactions and maintain accurate records.
  • Coordinate wire transfers to client accounts and Umpqua credit card deposits for the client account.
  • Prepare client statements, ensuring accuracy and compliance with company standards.
  • Collect outstanding client payments and generate invoices using QBO.
  • Update and maintain the client statement spreadsheet.
  • Perform regular audits, including monthly payment audits and audit checklists.
  • Conduct audits related to non-sufficient funds (NSF) and monthly income reconciliation.
  • Audit invoices for accuracy and completeness.
  • Assist in vendor cost reduction initiatives and insurance applications.
  • Collaborate with revenue diversification efforts.
  • Manage purchase orders and ensure adherence to procurement guidelines.
  • Address timecard corrections promptly and accurately.
  • Collaborate on commission processing with our PEO.
  • Execute regular payroll processing and ensure accuracy.
  • Manage PTO requests and maintain accurate records.
  • Handle off-cycle payroll processes as needed.
  • Manage Time Off balances and make corrections when required.
  • Manage payroll reconciliations in QBO.

Qualifications

  • Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
  • Minimum of 3 years of relevant experience in finance, accounting, or operations.
  • Proficiency in financial analysis, data reconciliation, and auditing.
  • Strong understanding of accounting principles and operational workflows.
  • Familiarity with financial software.
  • Excellent attention to detail and problem-solving skills.
  • Effective communication and collaboration abilities.
  • Wants to grow in the company
  • Knowledge of payroll processes and regulations is advantageous.

Benefits and Culture (Full-time and part-time benefits may vary)

  • Major Medical, Dental, & Vision Insurance
  • Flexible Spending Account (FSA)
  • Online Mental Health Therapy
  • Retirement Planning
  • Supplemental Life Insurance
  • Community support and mentorship
  • Skills training and badging

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